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HR Administrator
Tolga Business Manager
Job Description
Role Overview
Our client is currently in the market for a HR Administrator to come and join their busy team! The successful candidate will perform the everyday administrative tasks of talent acquisition and selection processes covering advertisement, shortlisting, interviews and post offer actions.Responsibilities
- Assist with updating and maintaining employee records both physical and electronic on a daily basis.
- Updating and retaining HR systems, eRecruitment system, and databases internally, such as sick and maternity leave.
- Administer and assist the recruitment/onboarding function:
- Produce short-listing packs.
- Organize interviews and tests.
- Interviewing candidates
- Prepare contracts of employment and offer letters.
- Obtain and complete references.
- Create personal files.
- Maintain recruitment files.
- Ensure employment checks including background checks and rights to work, qualification, and medical checks if required.
- Develop, implement, and maintain our client's preferred supplier list for the use of recruitment agencies.
- Organise and conduct new starter onboarding processes, induction meetings with new employees and Agency workers; liaise with Line Manager's to ensure a clear process.
- Assist with probationary processes. Assist with the management of invoices.
- Ensure that all payroll instructions are prepared and logged in time for the monthly payroll run and sent to the HR Coordinator, for example, new starters checklist, etc.
- Organising formal employee relations meetings and taking accurate (and confidential) notes.
- Assisting in formal meetings, such as employee disciplinaries and grievances, undertaking such tasks as may be required by the Director of HR and Human Resources Manager.
- Assist with the booking of training and monitoring evaluation forms confirming they’re inputted and filed on a monthly basis.
Requirements
- Clear and concise communication skills and interpersonal skills
- Some previous experience of working in a team.
- Willingness to undertake own administration with necessary keyboard skills.
- Ability to work under pressure, meet deadlines and ability to prioritise own workload.
- Good knowledge of Microsoft Office applications
SIMILAR JOBS
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HR Manager
Role Overview
Are you an experienced HR professional ready to elevate an organisation's people strategy? Our client is looking for a HR Manager and take charge of crafting a workplace where talent thrives.
Responsibilities
- Lead employee relations, offering expert guidance on performance, absence, and engagement.
- Own and streamline the payroll process, ensuring compliance and accuracy.
- Enhance employee benefits, promoting equity and competitive pay structures.
- Drive HRIS system optimisation and data-driven reporting.
- Mentor managers to lead with confidence and purpose.
- Shape recruitment and onboarding practices, ensuring legal compliance and cultural fit.
Requirements
- Proven track record in employee relations and payroll management.
- Strong grasp of employment law and HR systems.
- Exceptional communication, coaching, and analytical skills.
- CIPD Level 5 or equivalent experience (desired but not essential).
- A collaborative, innovative approach and commitment to equity, diversity, and inclusion.
Please note, this is part time (21 hours per week) role and a 12 month contract.
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HR Coordinator
Role Overview
Our client is seeking a proactive and organised HR Coordinator to join their HR team. This is a key administrative role that will support the HR department in delivering efficient HR services across the organisation. The HR Coordinator will assist with a variety of HR processes, including recruitment, employee onboarding, and HR records management, ensuring that HR operations run smoothly and in compliance with company policies.
Key Responsibilities
- Support the recruitment process, including posting job advertisements, shortlisting candidates, scheduling interviews, and conducting reference checks.
- Assist in the onboarding process for new employees, ensuring a seamless transition and compliance with company procedures.
- Maintain and update employee records, ensuring that all HR documentation is accurate, confidential, and compliant with data protection regulations.
- Assist with employee relations tasks, including organising employee events, handling queries, and providing support for employee engagement initiatives.
- Coordinate HR training and development programs, tracking attendance, and managing logistics.
- Support payroll processing by ensuring that all employee information is accurate and up-to-date.
- Manage HR filing systems, ensuring that all records are organised and easily accessible.
- Assist in preparing HR reports and presentations as required.
- Act as the first point of contact for employees regarding HR queries, providing guidance and assistance where necessary.
- Help ensure compliance with HR policies, procedures, and legal requirements, supporting audits and other regulatory requirements.
- Support the HR team with various administrative tasks and ad hoc projects as required.
Key Requirements
- Proven experience in an administrative role, preferably within HR.
- Knowledge of HR processes, policies, and procedures.
- Strong organisational skills with the ability to manage multiple tasks and priorities.
- Proficiency in HR software (such as iTrent or similar systems) and Microsoft Office Suite (Word, Excel, PowerPoint).
- Excellent written and verbal communication skills.
- Ability to maintain confidentiality and handle sensitive information.
- Strong attention to detail and accuracy.
- A proactive and adaptable attitude, with a strong ability to work as part of a team.
- Excellent time management skills and the ability to work to tight deadlines.
Desirable Skills and Experience
- CIPD Level 3 or equivalent qualification (or working towards).
- Experience in recruitment and onboarding.
- Familiarity with payroll processes.
- Experience with HR administration or working in a busy HR environment.
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HR Advisor
Company And Role Overview
The Human Resources Advisor champions the delivery of top-tier guidance on complex HR issues, exuding a proactive, solution-focused approach to department heads, managers, employees, and stakeholders alike. Fostering trust across all tiers of staff, they navigate with sensitivity, diplomacy, and unwavering integrity. At the forefront of propelling the team towards a data-driven future, HR Advisors harness the power of the iTrent system to sculpt, monitor, and implement cutting-edge HR metrics. Within a tightly-knit team environment, they revel in the opportunity to collaborate seamlessly across the organisation, providing reciprocal support whenever necessary. With an infectious enthusiasm, they ensure the provision of a welcoming, personable, and highly efficient HR service, while also standing as the esteemed HR representative in pertinent meetings and committees.
Main Responsibilities
- Conduct frequent discussions with essential stakeholders to comprehend and address the unique people-related obstacles within each department, providing coaching and support to promote the adoption of optimal HR and management strategies
- Implement strategies for recruiting and retaining high-quality personnel, prioritizing aspects such as safeguarding, diversity, equality, equity, and inclusion
- Assume responsibility for managing employee relations cases, ensuring they are handled efficiently and in accordance with current employment regulations and best practices
- Develop and revise policies and procedures, keeping staff informed of any relevant updates
- Conduct Disciplinary and Grievance investigation meetings when necessary
- Collaborate with trade union representatives, where appropriate, to achieve favourable resolutions
Requirements
- Possession of MCIPD qualification or part-qualification, or equivalent demonstrable expertise
- Familiarity with employment legislation, encompassing UK Visa and Immigration stipulations, alongside adept application of sound generalist HR principles
- Proficiency in clear and persuasive communication, both written and verbal
- Demonstrated experience in coaching and mentoring personnel across all hierarchies on HR best practices, policies, and procedures
- Ability to remain confident and composed when faced with pressure
- Track record of developing and overseeing training plans
